If a vendor fails to participate in the market for three consecutive weeks and does not notify the Downtown Sylvania Association in time to find a replacement, the vendor will be excused from the market for the remainder of the season.
All vendors are expected to stay until the markets end at 7 pm
Vendors must comply with all laws, ordinances, and regulations of the United States, the State of Ohio, and Lucas County Health Department regulations. A vendor is responsible for obtaining all licenses and permits and paying any fees required by Local and State bodies. This includes a vendor’s license for goods sold for which a sales tax must be collected and paid. Vendors must provide a copy of their license.
You must read through The Sylvania Farmers Market handbook provided online. You are also responsible for ensuring your staff reads and understands all the rules.
Please refer to COVID Appendix in the handbook for additional market operations rules under COVID.
All vendors must complete an application.
Vendor spaces are only reserved once your application is approved and payment is received in full.
The Downtown Sylvania Association may limit the number of vendors selling the same or similar products at a market.
Outdoor Sylvania Community Parks may only allow a vendor to participate. Vendors must grow, produce, make, or prepare at least 60% of what they will sell. The sale of live animals is prohibited.
MARKET CONCERNS + CANCELATIONS
Use the Vendor Concern Form to communicate concerns regarding the market.
If you need to cancel, give a minimum of 48 hours notice. Call the Manager’s cell phone if it’s the weekend or less than 48 hours.
MARKET SETUP + SAFETY
Be punctual and listen to directions from Sylvania Farmers Market Volunteers and staff. Arrive at most 1 hour and at least 30 minutes before market opening. Remove your vehicle from the market by 30 minutes before the market opens.
One vendor spot is approximately 10’ by 10’ and is assigned by the Market Manager before the season. You may be asked to move to another location throughout the season. Specific spaces may not be requested.
Drive carefully and safely during set up and break down. Park in designated parking areas as directed by market staff or at least three blocks away from the market.
When unloading, drop off your goods and move your vehicle BEFORE setting it up. Only set up a canopy with proper weights.
Tables, tents, and supplies are NOT provided and are the vendor’s responsibility. Vendors who use tents are encouraged to use portable weights to secure tents. Stakes may not be used.
Vendor displays may not impede pedestrian or vehicular traffic.
Remove and pack out all garbage and clean your stall space thoroughly during load-out.
MARKET MANNERS
Do not sell to the public before the opening or after closing time. Sampling is encouraged before opening.
Be a good neighbor to your fellow vendors. Communicate respectfully, be proactive about solving problems, and support each other to have a fantastic market day. Please respect other vendors, participants, and volunteers. Be kind.
Collaborate with your farmer/vendor neighbors to create something exciting and enticing for shoppers (a recipe idea, a unique product combo, a meal kit) – and let your Market Manager know!
No consumption of alcohol by vendors is allowed anywhere in the market.
For the health and safety of all vendors and visitors, smoking is prohibited in the vendor area. No loud radio or music may be played.
